Personal Assistant / Office Manager

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Personal Assistant / Office Manager Job Description

We are looking for a versatile and organized personal assistant to perform administrative duties for the owner of a well established and busy handyman business. In this role, you will be responsible for answering phone calls and managing correspondence, scheduling appointments, making travel arrangements, basic bookkeeping, filing and other duties when required.

To ensure success as a personal assistant, you should exhibit great organizational skills and demonstrable experience in a PA role. Accomplished personal assistants are intuitive to the needs of the owner and work autonomously to provide customized administrative support.

Personal Assistant  / Office Manager Responsibilities:

  • Entering data, maintaining databases, and keeping records.
  • Liaising with the owner and staff, answering calls, and making travel arrangements.
  • Managing internal and external correspondence on behalf of the owner.
  • Scheduling appointments, maintaining an events calendar, and sending reminders.
  • Copying and scanning documents, as well as taking notes.
  • Ordering office supplies and replacements, as well as managing mail and courier services.
  • Observing best business practices and etiquette.

Personal Assistant  / Office Manager Requirements:

  • The successful applicant will need a valid drivers licence.
  • High school diploma.
  • Certification in secretarial work, office administration, or related training.
  • 1-2 years of experience as a personal assistant would be advantageous.
  • Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
  • Typing, note-taking, record-keeping, and organizational skills.
  • Ability to manage internal and external correspondence.
  • Working knowledge of printers, copiers, scanners, and emails.
  • Proficiency in appointment scheduling software, as well as call forwarding.
  • Great written and verbal communication skills.
  • Great interpersonal skills.

Start date: ASAP

Job Category: Admin
Job Type: Full Time
Job Location: Milnerton Cape Town
Salary: R8000 - R12000 Depending on experience

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Handyman Homes is based in Cape Town, providing handyman and home repair services throughout the area.
Our address
A38 Milnerton Business Park
Racecourse Road
Milnerton, 7441
24 Hofmeyr Street,
Gardens, Cape Town, 8001
Our workdays
Mon - Fri
8:00am – 5:00pm
sat - sun
closed
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Areas we service
Cape Town, CBD, Alphen, Atlantic Seaboard, Bakoven, Bantry Bay, Bel Ombre, Belvedere, Bergvliet, Bishops Court, Camps Bay, City Bowl, Claremont, Clifton, Devils Peak Estate, De Waterkant, District Six, Firgrove, Fresnaye, Gardens, Green Point, Higgovale, Llandudno, Meadow Ridge, Mouille Point, Oranjezicht, Rondebosch, Schotsche Kloof, Sea Point, Silverhurst, Steenburg Estate, Stonehurst, Tamboerskloof, Three Anchor Bay, University Estate, Vredehoek, Walmer Estate, Woodstock, Zonnebloem

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